Write a letter to a hotel manager in another city about a upcoming2-day business trip for you and your colleagues. In your letter, you should tell:
- Introduce yourself and your colleagues.
- Give information about the business meeting.
- Tell other requests you might have.
Dear Sir/Madam,
I am writing to inform you about my upcoming business trip to your city. I will be accompanied by my colleagues, John and Maria, and we will be staying at your hotel for two nights.
We are traveling to your city to attend a business meeting scheduled to take place on the 23rd and 24th of May at the city convention center. The purpose of the meeting is to discuss a new business partnership and explore potential opportunities for collaboration.
As such, we would like to request a few arrangements during our stay at your hotel. Firstly, we would appreciate it if you could provide us with a conference room for a few hours on the morning of the 23rd, as we would like to have a quick meeting to go over our presentation before heading to the convention center.
Secondly, we would like to request a shuttle service to and from the convention center on both days. Our meeting is expected to start early in the morning, and we would appreciate it if we could get to the venue on time without worrying about transportation.
Finally, we would like to request a few extra amenities in our rooms, such as extra pillows, towels, and toiletries. We will be traveling from another city, and we would like to make our stay as comfortable as possible.
We are looking forward to our stay at your hotel and are excited to experience the hospitality that your city has to offer. We hope that you can accommodate our requests and look forward to hearing from you soon.
Thank you for your attention to this matter.
Sincerely,
Kulvir
Sample 2 Write A Letter To A Hotel Manager In Another City About A Upcoming2-day Business Trip For You And Your Colleagues
Dear Manager,
I am writing to inform you about our upcoming business trip to your city. My colleagues and I, including John and Maria, will be visiting your city for a two-day business meeting. We will be staying at your hotel during our visit.
The business meeting is scheduled for the 15th and 16th of May at the city convention center. The purpose of the meeting is to discuss potential collaborations with other companies and explore new business opportunities in the area.
During our stay, we would appreciate it if you could provide us with a few amenities to make our trip comfortable. Firstly, we would like to request a meeting room on the morning of the 15th to go over our presentation and finalize some details before heading to the convention center. Secondly, we would like to request a shuttle service to and from the convention center on both days of the meeting. Lastly, we would appreciate it if you could provide us with extra pillows and towels in our rooms.
We are excited to visit your city and stay at your hotel. We hope that you can accommodate our requests and make our trip as comfortable as possible. Thank you for your attention to this matter.
Best regards,
Smith