You and Your Colleague Want to Use a Company Room. Write a letter to your manager and ask for permission. In your letter, you should:
- Explain why you need the room
- Describe which room you need and why
- Tell me what changes you’ll need in the room.
Dear Sir or Madam,
I am writing to request permission to use one of the company rooms for a meeting that my colleague and I will be hosting. We are in the process of organizing a new project and we require a private space where we can collaborate and work on the project together.
We are hoping to use the conference room located on the third floor. We believe that this room would be ideal for our needs, as it is spacious and well-equipped with all of the necessary amenities. We have conducted a thorough assessment of all the company rooms available, and we believe that this room would best fit our requirements.
In terms of changes that we will need to make to the room, we will require a few adjustments to the layout to accommodate our working style. Specifically, we would like to request the installation of a large whiteboard on one of the walls, as we anticipate using it frequently during our brainstorming sessions. We would also like to have access to the internet, as we will need to conduct research and share documents online during our meetings.
We are aware that the conference room is in high demand and that other teams may also be vying for its use. As such, we would be willing to work around the schedules of other teams and use the room during times when it is not booked. We can be flexible with our meeting times and can adjust our schedule to suit the needs of the company.
We believe that the use of this room will greatly benefit our project and will enable us to work more efficiently and effectively. We assure you that we will take excellent care of the room and will leave it in the same condition as we found it.
Thank you for considering our request. We are looking forward to hearing from you soon.
Sincerely,
Harpreet
Sample 2 You and Your Colleague Want to Use a Company Room
Dear Sir or Madam,
I am writing to request permission to use one of the company rooms for a team meeting that my colleague and I will be hosting. We are currently working on a new project and we require a space where we can collaborate and brainstorm ideas together.
We would like to request the use of the large conference room located on the second floor. This room is well-equipped with all the necessary amenities and is large enough to accommodate our entire team. We believe that this room would be the most appropriate space for our meeting.
In terms of changes that we will need to make to the room, we would like to request the installation of a projector and a whiteboard. The projector will be used to display visuals and presentations, while the whiteboard will be used to jot down and share ideas. We believe that having these tools will enable us to work more efficiently and effectively as a team.
Additionally, we will need access to the internet and power outlets so that we can connect our devices and access online resources during the meeting.
We understand that the conference room is in high demand and may not be available at all times. Therefore, we would be willing to work around the schedules of other teams and use the room during times when it is not booked. We can be flexible with our meeting times and can adjust our schedule to suit the needs of the company.
We assure you that we will take excellent care of the room and will leave it in the same condition as we found it. We understand the importance of maintaining a clean and organized workplace and will ensure that we adhere to all company policies and guidelines.
Thank you for considering our request. We believe that the use of the conference room will greatly benefit our project and enable us to work more efficiently as a team. We look forward to hearing from you soon.
Sincerely,
Kamal